preparing for a business
Preparing for a Business Meeting
This assignment supports the following lesson objectives:
- List the key steps needed to ensure productive team meetings.
- Identify the major technologies used to enhance or replace in-person meetings
This practice exercise explores how to create an agenda for a business meeting and the importance of doing this.
- 1-page paper (12-point font) including the meeting agenda and a paragraph on how an agenda and other items can ensure that the meeting is successful.
Perform the following tasks: Practice Your Skills Message for Analysis: Planning Meetings p.59 in the Textbook.
Step 1: Develop a meeting agenda.
A project leader has made notes about covering the following items at the quarterly budget meeting. Use a word processor (like MS Word) to develop an agenda by putting these items into a logical order and rewriting, where necessary, to give phrases a more consistent sound:
- Budget Committee Meeting to be held on December 12, 2012, at 9:30 a.m.
- I will call the meeting to order.
- Real estate directorâ€™s report: A closer look at cost overruns on Greentree site.
- The group will review and approve the minutes from last quarterâ€™s meeting.
- I will ask the finance director to report on actual versus projected quarterly revenues and expenses.
- I will distribute copies of the overall divisional budget and announce the date of the next budget meeting.
- Discussion: How can we do a better job of anticipating and preventing cost overruns?
- Meeting will take place in Conference Room 3, with WebEx active for remote employees.
- What additional budget issues must be considered during this quarter?
Step 2: Summarize how the agenda and other tools can ensure a meeting is successful.
- Continuing in the same document you created in Step 1 above, write a paragraph summarizing how the agenda and other tools can help ensure that your meeting is a success.